Thank you for visiting the International Council of Chemical Associations website. The International Council of Chemical Associations (referred to herein as “ICCA,” “we,” “us,” or “our”) maintains this site. This Privacy Notice applies to the ICCA site that incorporates this Notice. Please note that this Notice does not apply to other sites affiliated with ICCA, our members, other companies’ or organizations’ websites to which we link, third party sites that link to us, or to our off-line activities.
We may update this Privacy Notice from time to time. The most recent version of the Privacy Notice is reflected by the version date located at the top of this Privacy Notice. We encourage you to review this Privacy Notice often to stay informed of how we may process your information.
THIS PRIVACY NOTICE DISCLOSES HOW WE COLLECT, USE, SHARE, AND PROTECT INFORMATION GATHERED FROM THE ICCA SITE. IF YOU DO NOT AGREE WITH ANY TERMS OR PRACTICES DESCRIBED IN THIS PRIVACY NOTICE, PLEASE DO NOT USE THE ICCA SITE. IN ADDITION, PLEASE REVIEW OUR TERMS & CONDITIONS, WHICH GOVERN YOUR USE OF THE ICCA SITE.
THE INFORMATION WE COLLECT
“Personal Data,” for purposes of this Privacy Notice, means any information relating to an identified or identifiable natural person. As described in detail below, we may collect certain Personal Data from or about you in connection with your use of, or your submissions to, the ICCA Site, such as your name, position, company, street address, telephone number, fax number, date of birth, e-mail address, and payment information.
“Services,” for purposes of this Privacy Notice, means any of our products, services, or deliverables offered by the ICCA Site.
We may collect Personal Data as follows:
- When you complete a contact form or interact with or utilize our Products or Services. We collect Personal Data, such as your name, address, phone number, username and password, email address, company information, date of birth, and location data, when you use or interact with our Site and Services, including when you complete a contact form with us, browse our products or Services online, or utilize features on our ICCA Site. When you sign up for a paid service, we will process payment information only as necessary to complete the transactions you have requested or to otherwise provide the Services.
- When you communicate with us or sign up for promotional materials. We collect Personal Data, such as your name, email address, and other contact information, when you communicate with us, including when you submit information through the ICCA Site, or when you sign up to receive publications, subscriptions, promotional materials, or information.
- When you enroll or participate in offers, events, special programs, contests, sweepstakes, and promotions. We may request or otherwise collect Personal Data, such as your name, email address, and other contact information, when you enroll or participate in our offers, events, or programs. Participation in these offers, events, special programs, contests, sweepstakes, and promotions is voluntary; you have a choice about whether or not to disclose information required to enter or participate.
- When you engage with our online communities and forums. We provide certain online forums on the ICCA site in an effort to provide an interactive experience. We may collect Personal Data when you engage with our online communities and forums. Please note that online forums may be publicly accessible and other users may view information you post in the forums. We recommend that you exercise care in deciding what information and content you wish to disclose on the areas of the ICCA Site that are accessible to the general public.
- When we collect data from third parties or publicly-available sources. We may obtain certain data about you from third-party sources to help us provide and improve the Services and for marketing and advertising. We may combine your Personal Data with data we obtain from our Services, other users, or third parties to enhance your experience and improve the Services.
- Special Categories of Personal Data. In certain circumstances, as necessary for providing a specific service to you, we may process certain special categories of Personal Data, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health information, biometric data, or sexual orientation.
You are not required to provide all Personal Data identified in this Privacy Notice in order to use the ICCA Site; however, if you do not provide the Personal Data requested, we may be unable to provide some or all of the Services to you.
A “cookie” is a small text file that a web server stores in browser software. A browser sends cookies to a server when the browser makes a connection to the server (for example, when requesting a web page from the same domain that created the cookie). The purpose of cookies is to remember the browser over time and distinguish one browser instance (or user) from all others. Some cookies and other technologies may serve to track Personal Data previously entered by a web user on ICCA Site. Most browsers allow you to control cookies, including whether or not to accept them, and how to remove them. Cookies can remember login information, preferences, and similar information.
Cookies, as well as other tracking technologies, such as HTML5 local storage, and Local Shared Objects (such as “Flash” cookies), and similar mechanisms, may record information such as a unique identifier, information you enter in a form, IP address, and other categories of data.
We also use web beacons or “pixels,” and in certain circumstances, may collect IP address, screen resolution and browser software, and operating system types, clickstream patterns; dates and times that our Site is accessed, and other categories of data.
If you want to block the use and saving of cookies from the ICCA Site on to the computer’s hard drive, you should take the necessary steps within your web browser’s settings to block all cookies from the ICCA Site and its external serving vendors. Please be aware that this may disable all cookies delivered to your browser; not just the ones that may be delivered by our ICCA Site. Please note that if you choose to erase or block your cookies, certain parts of the ICCA Site may not function correctly. For information on how to disable cookies, refer to your browser’s documentation.
HOW WE USE COLLECTED INFORMATION
We may use your Personal Data for a variety of different purposes as set out in further detail below. In some cases, we will ask for your consent so that we may process your Personal Data. However, in certain circumstances, applicable data protection laws allow us to process your Personal Data without needing to obtain your consent. Subject to applicable law, the purposes for which we use and process your Personal Data, and the legal basis for such processing, are set forth below.
In certain cases, subject to applicable law, separate consent is not required, including:
- To comply with legal obligations. To comply with laws, regulators, court orders, or other legal obligations, or pursuant to legal process.
- Legitimate Interests. To operate our business and provide the Services, other than in performing our contractual obligations to you, for our “legitimate interests” for the purposes of applicable law, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Legitimate interests may include:
- To maintain the ICCA Site and provide the products and Services, including for technical support;
- To administer your account, verify your age, identity, and to authenticate and authorize access to the ICCA Site and our products and Services;
- To communicate with you regarding the Services, including to provide you important notices regarding changes to our Terms and Conditions and to address and respond to your requests, inquiries, and complaints;
- To protect the confidentiality or security of information;
- To develop, provide, and improve the ICCA Site and Services, including to better tailor the features, performance and support of our products, services, and ICCA Site, and for statistical and analytics purposes;
- For our direct marketing purposes;
- To send surveys in connection with our services;
- For fraud, loss, and other crime prevention purposes;
- To assist in the investigation of suspected illegal or wrongful activity, and to protect and defend our rights and property, or the rights or safety of third parties;
- To enforce our Terms and Conditions, this Privacy Statement, or agreements with third parties;
- To comply with laws, regulators, court orders, or other legal obligations, or pursuant to legal process; or
- Subject to applicable contractual or legal restrictions, in connection with a contemplated reorganization or an actual reorganization of our business, in connection with financing, a sale or other transaction involving the disposal of all or part of our business or assets, including for the purpose of permitting the due diligence required to decide whether to proceed with a transaction.
- To protect data subjects’ vital interests. To protect the vital interests of you or of another person, such as in the provision of our emergency response and incident support services.
In some cases where we are not already authorized to process the Personal Data under applicable law, we may ask for your consent to process your Personal Data, including:
- Marketing. Where we are not relying on our legitimate interests or another legal basis for processing Personal Data, we may ask for your consent to contact you by telephone, SMS, post and/ or email about other offers, products, promotions, developments or services which we think may be of interest to you and for other marketing purposes.
- Special Categories of Personal Data. In limited circumstances, as necessary for providing a specific service to you, we may process certain Sensitive Personal Data, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health information, biometric data, or sexual orientation. If we collect such Sensitive Personal Data directly from you, we will obtain your consent as required by law. In certain circumstances, subject to applicable law, we may process or otherwise disclose special categories of Personal Data without your consent, such as to protect the vital interests of you or of another person (e.g., in the provision of our emergency response and incident support services).
DISCLOSURES OF PERSONAL DATA
We may share Personal Data within ICCA, and with third parties as described in this Privacy Notice, including:
- Affiliates. We may disclose some or all of your Personal Data to our subsidiaries, joint ventures, and other companies under our common control (collectively, “Affiliates”), for the purposes described in this Privacy Notice. Where we share Personal Data with our Affiliates, we will require our Affiliates to honor this Privacy Notice.
- Service Providers and Vendors. We may disclose Personal Data to business partners, distributors, service providers, marketing partners, and vendors in order to maintain the ICCA Site and provide, improve, and personalize the products and Services, including to fulfill a request for our products, programs, or services, to administer and deliver certain services (e.g., sweepstakes, surveys), and to perform other technical and processing functions, such as sending e-mails on our behalf, fulfilling orders, technical support, or otherwise operating the ICCA Site, for analytics, and for marketing and advertising purposes. Such third parties may have access to Personal Data only as needed to perform their functions for us, and they may not use Personal Data for other purposes.
- Pursuant to Legal Process and Protection of Rights and Interests. We may also disclose Personal Data (1) when required by law, when the information is pertinent to judicial or government investigations or proceedings, or as otherwise pursuant to legal process; (2) to exercise, protect, and defend our rights and property, including to enforce our Terms and Conditions and to assert and defend against legal claims; or (3) when we believe in good faith disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to our interests, ICCA Site, our users, the public, or other third parties.
- Corporate Transactions. Subject to applicable law, ICCA reserves the right to sell or transfer your information in the event that ICCA is acquired by or merged with another company or in connection with the potential sale or transfer of some or all of the business assets of the ICCA Site or ICCA. If the sale occurs, the purchaser will be entitled to use and disclose the Personal Data collected by us, and the purchaser will assume the rights and obligations regarding your Personal Data as described in this Privacy Notice.
- Statement to Residents of the European Economic Area. We have developed data practices designed to assure information is appropriately protected but we cannot always know where personal information may be accessed or processed. While our primary data centers are in the United States, we may transfer personal information or other information outside of the United States. In addition, we may employ other companies and individuals to perform functions on our behalf. If we disclose personal information to a third party or to our employees outside of the United States, we will seek assurances that any information we may provide to them is safeguarded adequately and in accordance with this Privacy Notice and the requirements of applicable privacy laws.
If you are visiting from the European Union or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your personal data, potentially including sensitive data, by us from your region to countries which do not have data protection laws that provide the same level of protection that exists in countries in the European Economic Area, including the United States. By providing your personal information, you consent to any transfer and processing in accordance with this Privacy Notice.
The opt-outs for interest-based advertising require that strictly necessary cookies are not blocked by the settings in your web browser. We support the Self-Regulatory Principles for Online Behavioral Advertising of the Digital Advertising Alliance in the U.S., the Canadian Digital Advertising Alliance in Canada, and the European Digital Advertising Alliance in the EU. If you live in the United States, Canada, or the European Union, you can visit Ad Choices (US), Your Ad Choices (Canada), or Your Online Choices (EU) to find a convenient place to opt-out of interest-based advertising with participating entities for each region. These websites also provide detailed information about how interest-based advertising works. Opting out does not mean that you will no longer receive advertising from us, or when you use the Internet. It just means that the data collected from the ICCA Site will not be used for interest-based advertising and that the advertising you see displayed on websites will not be customized to your interests.
Do-Not-Track is a public-private initiative that has developed a “flag” or signal that an Internet user may activate in the user’s browser software to notify websites that the user does not wish to be “tracked” by third-parties as defined by the initiative. The online community has not agreed on what actions, if any, should be taken by the websites that receive the “do not track” signal, and therefore Do-Not-Track is not yet standardized. The ICCA Site does not alter their behavior or change their services when they receives a “do-not-track” flag or signal from your browser.
INFORMATION FROM CHILDREN UNDER 16 YEARS OF AGE
We do not solicit or knowingly collect information from minors under the age of 16 years without parental consent. If you become aware that an individual under 16 years of age has provided us with Personal Data without parental consent, please contact us at firstname.lastname@example.org. If we become aware that an individual under 16 years has provided us with Personal Data without parental consent, we will take steps to remove the data as permitted by law.
For more information about the U.S. Children’s Online Privacy Protection Act (COPPA), please visit: http://www.ftc.gov/ogc/coppa1.htm.
DE-IDENTIFIED OR ANONYMOUS DATA
We may create de-identified or anonymous data from Personal Data by removing data components (such as your name, email address, or linkable tracking ID) that makes the data personally identifiable to you or through obfuscation or through other means. We may use anonymous data to determine overall site traffic, popularity of areas of the ICCA Site, and from where our users are navigating to the ICCA Site. This information may also be used for aggregate statistical reporting, to improve the design and content of the ICCA Site. Our use of anonymized data is not subject to this Privacy Notice.
LINKS TO OTHER SITES
Some of the ICCA Site may contain links or otherwise provide access to another website, mobile application, or Internet location (collectively “Third-Party Sites”). We provide these links merely for your convenience. ICCA has no control over, does not review, and is not responsible for Third-Party Sites, their content, or any goods or services available through the Third-Party Sites. Our Privacy Statement does not apply to Third-Party Sites. Third-Party Sites have their own information practices that may be different than ours. If you choose to engage with these links to navigate to Third-Party Sites, you will be leaving the ICCA Site and going to a third party (external) website. Please note that the ICCA Site sometimes may offer content, contests, sweepstakes, or promotions that are sponsored by or co-sponsored with third parties. By virtue of their sponsorship, these third parties may obtain Personal Data that visitors submit when they voluntarily choose to participate in the contest, sweepstakes, or promotion. Personal Data submitted to those third parties will be subject to those third parties’ privacy policies as to the third parties’ use of the information. We encourage you to read the privacy policies of any Third-Party Site with which you choose to interact.
DATA SUBJECT RIGHTS
Data subjects in certain jurisdictions may have certain rights under applicable data protection law, including the right to request confirmation from us as to whether or not we are processing your Personal Data. Where we are processing your Personal Data, subject to applicable law, you may have the right to:
- Request access to, modification or rectification, or erasure. You may have the right to request access to the Personal Data we hold about you, to have inaccurate or incomplete data corrected or modified, or to have Personal Data we hold about you erased in certain circumstances (such as when it is no longer needed for the purpose for which it was collected). If you need assistance or have questions about correcting information, please complete and submit your question to email@example.com.
- Request restriction of processing. You may have the right to request that we restrict processing of your Personal Data in certain circumstances (for example, where you believe that the Personal Data we hold about you is inaccurate or our processing is unlawful).
- Object to processing. In certain circumstances, you may have the right to request that we stop processing your Personal Data and/or stop sending you direct marketing communications. To opt-out of direct marketing communications, please see the instructions in the “Withdrawing Your Consent and Opting-out of Marketing Communications” section of this Privacy Notice.
- Data portability. In certain circumstances, you may have the right to request that we move your Personal Data to another data controller.
- Right to Lodge a Complaint. Additionally, you have the right to lodge a complaint with a government authority.
To exercise your rights, you may contact us as at firstname.lastname@example.org. As permitted by law, certain data elements may not be subject to access, modification, portability, restriction, and/or deletion. Furthermore, where permissible, we may charge for this service. We will respond to reasonable requests as soon as practicable and as required by law. To protect your privacy and security, we may take steps to verify your identity in order to respond to your request.
WITHDRAWING YOUR CONSENT AND OPTING-OUT OF MARKETING COMMUNICATIONS
In most cases, we need to process certain of your Personal Data in order to fulfill our contractual obligations to you, for our legitimate interests, or to protect individuals’ vital interests.
Where consent is the basis of processing, you may at any time withdraw the consent you provided for the processing of your Personal Data for the purposes set forth in this Privacy Notice by contacting us at email@example.com, provided that we are not required by applicable law or professional standards to retain such information.
If you would like to stop receiving newsletters or other marketing or promotional messages, notifications, or updates about one of the offerings at our site, you may do so by following the unsubscribe instructions that appear in these e-mail communications. Alternatively, you may contact us at firstname.lastname@example.org to opt-out of direct marketing. Please be advised that you may not be able to opt-out of receiving certain service or transactional messages from us, including security and legal notices, and communications related to the provision of the products and Services.
Please note that if you do not provide consent or if you withdraw your consent, or if you choose not to provide certain Personal Data, we may be unable to provide you certain products or Services.
RETENTION OF DATA
We will retain your Personal Data only for as long as you maintain an account or for as long as is necessary to provide the products or Services, or for such longer period as may be required or permitted by applicable law. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
ICCA implements technical and organizational security measures designed to secure and protect Personal Data. Please note, however, we cannot fully eliminate security risks associated with the storage and transmission of Personal Data.
TRANSFER OF DATA
If you are visiting the ICCA site, or any part thereof, from outside of the United States, please be aware that your information may be transferred to, stored, and/or processed in the United States. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. If you are located outside of the United States, the transfer of Personal Data is necessary to provide you with the requested information, products, and Services and/or to perform any requested transaction. By using any portion of the ICCA Site, you acknowledge and consent to the transfer of your information to our facilities in the United States.